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Preferred Business Solutions delivers office supplies and services with a strong focus on customer relationships and operational excellence. After years of using outdated software, the business needed a scalable, modern solution to overcome inefficiencies and support continued growth.

Industry

Office Supplies, JanSan, Furniture

Founded

1976

Prima Products

• Prima ERP
• Prima GO

Challenge

Preferred Business Solutions faced limitations with their outdated software, which hindered efficiency and growth. Their system’s interface was difficult to navigate, support was slow and unresponsive, and the onboarding process for new users was time-consuming. Their webstore also lacked advanced features needed to compete in the modern digital marketplace.

Solution

Switching to Prima gave Preferred Business Solutions a streamlined, user-friendly platform with modern capabilities. Prima’s advanced online webstore, responsive support team, and smoother onboarding process enabled the company to reduce inefficiencies, resolve issues quickly, and deliver a better customer experience from day one.

Results

  • Enhanced User Experience: A clean, intuitive interface reduced training time and boosted team efficiency across day-to-day operations.
  • Improved Customer Support: Responsive, knowledgeable help from Prima’s support team resolved issues faster and kept operations on track.
  • Faster Learning: New staff could learn the system quickly, minimizing downtime and disruption during transitions.
  • Sales Growth: A more powerful online platform with better tools helped increase web-based sales and boost customer satisfaction.

Switching from our legacy systems to Prima has been one of the best decisions we’ve made. The improved user interface, superior support, smoother onboarding, and advanced webstore platform have all contributed to significant enhancements in our operations.

Andrew AtkinsonPresident & CEO of Preferred Business Solutions

Enhanced User Interface

One of the first improvements we noticed after switching to Prima was its modern and intuitive user interface. Unlike the outdated and often cumbersome design of our previous system, Prima offers a sleek and easy-to-use platform. The enhanced interface has dramatically reduced the learning curve for our team, allowing them to navigate the system quickly and efficiently.

This upgrade has boosted our day-to-day operations and increased overall productivity. Tasks that used to take significant time and effort are now streamlined, freeing up our staff to focus on more strategic work instead of wrestling with technical obstacles. The system’s responsiveness and ability to adapt to our needs have made a real difference in how we manage our business.

Superior Support and Customer Care

Prima excels in support and customer care, an area where our previous experience was lacking. Prima’s support team is more responsive, knowledgeable, and proactive in addressing any issues we encounter.

Unlike our old system, where support tickets often dragged on for days or even weeks, Prima’s team provides timely solutions. Their dedication to understanding our unique business needs and tailoring support to fit them has been refreshing. We feel confident that any challenges will be met with top-notch service, ensuring minimal disruption to our operations.

A Smoother Onboarding Process

The onboarding process with Prima was far smoother and less frustrating compared to our previous experience. Prima’s team guided us through each step of the transition with a well-structured plan. From data migration to system setup, everything was handled with precision and care.
Not only was Prima’s onboarding quicker, but it was also more comprehensive. Training sessions were customized to fit our team’s needs, ensuring everyone was ready to use the system from day one. The Prima team’s attention to detail and commitment to our success made the transition seamless.

A Superior Online Webstore Platform

Prima’s online webstore platform is one of its standout features, offering capabilities far beyond what we had with our legacy system. Prima’s webstore is customizable, user-friendly, and packed with advanced features that have significantly boosted our online presence.

The improved customer experience has made it easier for clients to browse, order, and manage their accounts. Seamless integration with our back-end system ensures that inventory, pricing, and customer information are always up-to-date. This has not only increased our online sales but also reduced the administrative burden on our team.

Open Door Policy and Ongoing Enhancements

One of the things we value most about our partnership with Prima is their open-door policy. Prima’s team is always available to discuss anything related to our business, which has built a strong relationship where we feel valued and heard. Prima actively seeks our input and uses it to continuously improve their platform and services. Our regular User Group Meetings provide a platform for us to share feedback, learn from others, and stay informed about upcoming developments. This collaborative approach ensures the system evolves to meet our needs. Our relationship with Prima is more than just a vendor-client arrangement – it’s a true partnership!

Our relationship with Prima is more than just a vendor-client arrangement – it’s a true partnership!

Andrew AtkinsonPresident & CEO of Preferred Business Solutions

Conclusion

Switching from our legacy systems to Prima has been one of the best decisions we’ve made. The improved user interface, superior support, smoother onboarding, and advanced webstore platform have all contributed to significant enhancements in our operations. Prima’s open-door policy and commitment to continuous improvement give us confidence in this partnership, and we’re excited about the opportunities ahead as we continue to grow and innovate.

We’d like to extend a huge thank you to Andrew and the team at Preferred Business Solutions for participating in this case study and providing such valuable feedback on how Prima has benefited their business and operations.

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